Job Position: Assistant to the CEO (EA/PA)
Location: Dubai, UAE
Company Name: Bamboo Card
– Manage the CEO’s calendar, travel, and daily schedule.
– Prepare reports, presentations, agendas, and meeting minutes.
– Handle executive correspondence with discretion and confidentiality.
– Pre-screen legal and contractual documents (e.g., vendor agreements, service contracts, and NDAs), ensuring accuracy, completeness, and alignment with company policies before submitting for final legal or executive review.
– Act as the communication bridge between the CEO, teams, and stakeholders.
– Coordinate and manage personal appointments, travel, and errands for the CEO.
– Provide flexible support to balance personal and professional priorities.
– Oversee daily office operations and serve as the main contact for office matters.
– Liaise with building authorities and vendors to ensure compliance and smooth operations related to workspace and parking allotment.
– Manage office supplies, resources, and overall facility requirements.
– Plan and execute office events, team activities, and engagement initiatives.
– Support HR/Operations with onboarding, inductions, and administrative needs.
– Track, monitor, and follow up on key projects and deadlines across departments.
– Provide ad-hoc support to teams such as Operations, Finance, and Customer Excellence.
– Proven experience as an Executive Assistant, Personal Assistant, or Office Manager.
– Strong organizational and multitasking skills.
– Proven ability to review and pre-screen legal/contractual documents (such as vendor agreements, service contracts, and NDAs) for accuracy, completeness, and compliance with company policies before final approval.
– Excellent communication skills (written & verbal).
– High level of discretion and ability to handle sensitive information.
– Proficiency in Google Workspace.
– Familiarity with DMCC processes is an advantage.
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